Participant Confirmation Page – South Pacific 2025

To secure your spot at the renewal, please complete and submit the form below:

Name*

First name Last name (surname)

Name you would like to be called at the renewal*

Note: For security reasons, on name tags and other printed materials we will use either first name only or first name and last initial (first letter of last name/surname). For example, for "Jocelyn Wiebe" (name Jocelyn and surname Wiebe), printed materials would list "Jocelyn W."

First name or nickname (what you prefer to be called) Last initial (first letter of last name/surname)

Email*

If you work in a closed country and security is an issue for you, be sure the email address you provide is safe for us to use in communicating with you.

Enter Email Confirm Email

We want to put a face with your name as soon as possible. Click on the "Choose File" button below to upload a digital picture of yourself that shows your face clearly. *Only the files types listed will upload successfully.*

If you prefer to email us your photo, please send one (1) to: cbwregistrar@protonmail.com.

Accepted file types: jpg, gif, png, jpeg, heic, Max. file size: 1 GB.

Do you consider yourself an introvert, an extrovert, or an ambivert?*

Your answer will help us put together small groups for this event. If you are unsure which option to choose, here is a 12-question online quiz that might help: https://www.wikihow.com/Introvert-or-Extrovert-Quiz

I acknowledge and understand the following:

Enter today's date*

I am responsible for meeting all entry requirements (e.g., visas, COVID-19 procedures, etc.) mandated by the host country as determined by my citizenship, prior to my departure for the renewal.*

Please enter your initials.

0 of 5 max characters

Participation includes possible exposure to, and illness from, infectious diseases including but not limited to COVID-19. While particular rules and personal discipline may reduce this risk, the risk of illness does exist.*

Please enter your initials.

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By attending this event in person, I voluntarily assume all risks related to accidental injury, illness, and exposure to COVID-19 and other diseases and agree not to hold Come before Winter, the hotel, or any of their affiliates, directors, officers, employees, or volunteers liable for any illness or injury.*

Please enter your initials.

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I agree to comply with any local ordinances that may be in place and any COVID-related procedures that may be required by the conference facility or Come before Winter designed to protect the health and safety of staff and attendees.*

Please enter your initials.

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I understand that I am subject to the conditions of the Come before Winter cancellation policy as detailed in the online instructions.*

Please enter your initials.

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I agree to join with the team and my fellow participants in Come before Winter's unity covenant, as detailed in the online instructions, to focus on the things that unite us.*

Please enter your initials.

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I am releasing pictures of myself (taken during the event, both still camera shots and video footage) for Come before Winter to use in ministry reports, fundraising efforts, or any published or printed materials required to support the ministry.*

Please enter your initials. NOTE: Special care will be given to protect the identity of those working in closed countries.

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Do you serve in a closed country in which your identity as a Kingdom worker is a security concern for you?*

Which of the following security measures, if any, would you like CbW to take to protect your identity? Select all that apply:*

Please do not publish my picture in the ministry's printed materials or online.
Please omit the country in which I work from my name tag.
Please do not share the name of the country in which I work or my email address with other confirmed participants. (At the close of registration, to aid women coming from the same region in making travel arrangements together if they choose to, CbW sends a list of confirmed participants--from our encrypted registrar account--to all those confirmed.)
My situation does not require any of these security measures.

INFORMATION NECESSARY TO PREPARE FOR YOUR ARRIVAL

For a typical Come before Winter renewal, we reserve rooms with capacity for two to three participants per room. We do not ask participants to sleep on a top bunk or to share a bed smaller than a king. This means that there is a possibility you will be asked to share a king-sized bed with another participant. You will have the opportunity to request a particular roommate below and we do our very best to accommodate each request. Participants may also request a single-occupant room for medical reasons. If a room is available, you will be asked to pay an additional fee ($60 per night, $240 total). These single rooms will be available on a first-come, first-served basis and cannot be guaranteed.

Roommate preference*

Please list the name(s) of your preferred roommate(s) below.*

I recognize that single room requests are subject to availability and cannot be guaranteed.*

Check to agree.

I agree.

If you plan to bring your nursing infant to the renewal, please provide your baby's name and age at the time of the event.

Come before Winter may accept nursing mothers who want to bring their infants (up to the age of 12 months).

Please list any health problems, including any recommendations for assisting you with these problems.*

Accurate medical information, including chronic or acute illnesses, MUST BE DISCLOSED. Information will be kept confidential. This is extremely important. Failing to disclose such information will be considered a breach of confidence.

Please list any food allergies or doctor-prescribed dietary restrictions.*

We will be sending this information to the hotel and following up with the staff when we arrive on site, but please understand that, even under the best circumstances, Come before Winter cannot guarantee that allergens have not been introduced into the food, even inadvertently, during preparation. Ultimately, our participants must use individual discretion and make informed food choices. If your allergy can be life-threatening, we recommend keeping an EpiPen nearby at all times and informing us of its location during on-site registration. While the protection of our participants' health and safety is a primary concern, we regret that we cannot honor all personal food preferences.

Emergency contact person*

Phone number for emergency contact person, using the following format (for calls made from outside your country): +[country code][rest of number]*

For a list of country codes, visit: https://countrycode.org/

Check here if the number you entered above is a number used in WhatsApp.

After you hit the "Submit" button, you should be taken to the "Form Submitted Successfully" page. If you DO NOT see this page, then your form was not submitted properly and you need to check for errors. Again, if you do not see the "Form Submitted Successfully" page, we have not received your form.

** If you experience an error when attempting to submit the form, be sure to SAVE your form by clicking the "Save and Continue Later" link below. Scroll down to find the link (URL) to your form. Then copy and send that link to cbwregistrar@protonmail.com indicating the error you are receiving.

Comments

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CONFIRM

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Participant Confirmation Form - South Pacific 2025

To secure your spot at the renewal, please complete and submit the form below:

I acknowledge and understand the following:

INFORMATION NECESSARY TO PREPARE FOR YOUR ARRIVAL